Section 4. Human Resource Management

4.2 Recruitment

4.2.1 Recruiting methods

Japan has a government-run employment agency known as "Hello Work" with offices throughout Japan. Hello Work offers free support for people looking for work and companies looking for workers; all industries are covered by the agency. Similarly, some regional public organizations and education institutions such as universities provide employment services for free. There are also many privately-run employment agencies; these come in several types, including executive search-type agencies, as well as those which build up a database of registered potential employees and employers, カジノ ゲーム 無料here the agency collects fees on a contingency basis (i.e., when someone from their database is successfully employed with a company). Japan also has a wide range of newspapers, magazines (e.g., job-transfer magazines, industry-specific magazines, etc.), and Internet websites through which companies can advertise their job opportunities and vacancies.

4.2.2 Legislation on recruitment

As far as labor contracts are concerned, the principle of freedom of contract applies to the hiring of workers, and allows an employer to decide what kinds of workers and how many to hire. There are, however, some restrictions. For instance, under カジノ ゲーム 無料qual Employment Opportunities Act, employers must afford equal opportunities regardless of sex when recruiting and hiring workers. For that reason, employers may not specify male or female employees when advertising situations vacant, with カジノ ゲーム 無料xception of a few specific positions.

Under カジノ ゲーム 無料mployment Measures Act, employers must also afford equal opportunities regardless of the age when recruiting and hiring workers, and employers are, with some exceptions, prohibited from specifying the age limit in their recruitment and hiring.

Selection criteria should be based on whether the applicant has the aptitude and ability necessary for performing the job in question. Personal matters unrelated to aptitude and ability (such as an applicant’s nationality, family, personal beliefs and other matters) should not be used as application conditions or hiring standards.

4.2.3 Indication of working condition

Companies must indicate the working conditions when recruiting workers through newspapers, magazines or the internet or when posting job offerings to “Hello Work” or private employment agencies. At that time, the companies must indicate the following conditions in writing.

  • Job description (including カジノ ゲーム 無料xtent of any changes)
  • The period of the agreement and criteria for renewal, etc. (or where there are no provisions pertaining to period, the fact that there are no provisions pertaining to term)
  • Workplace
  • Matters pertaining to start and finish times, work in excess of regular working hours, breaks, days off and leaves.
  • Wages
  • Matter pertaining to an employee’s health insurance, an employee’s pension, Industrial accident compensation insurance カジノ ゲーム 無料mployment insurance

If the working conditions of the labor contract are different from the conditions indicated in the initial job-offering, カジノ ゲーム 無料mployer must indicate the difference. The difference should be indicated by a document through which a jobseeker can compare the difference, or by highlighting or underlining the changes in working conditions made in the document when concluding a labor contract(see also 4.3.1).Also, the following working conditions must be indicated in writing.

  • Probation period (see also 4.3.3)
  • Name of the person that offered the job
  • If カジノ ゲーム 無料mployer recruits employees for worker dispatching undertakings, the fact that カジノ ゲーム 無料mployer does so (see also 4.3.9 (1))

4.2.4 Employment of people with disabilities

Enterprises with more than a certain number of workers are obliged to raise the ratio of workers with physical disabilities, intellectual disabilities, and mental disabilities to more than the statutory employment rate. The statutory employment rate for private companies is 2.5% from April 2024 and 2.7% from April 2026.

Laws and Regulations on Setting Up Business in Japan Pamphlet

The pamphlet "Laws & Regulations" is available in PDF, and outlines basic information about laws, regulations and procedures related to setting up a business in Japan. It is available in 8 languages (Japanese, English, German, French, Chinese (Simplified), Chinese (Traditional), Korean and Vietnamese).
You can download via the "Request Form" button below.

Section4: Documents businesses are required to submit to authorities

Section Documents Where documents are listed within the URL The competent authorities and relevant web pages
4-3 Notice of EmploymentExternal site: a new window will open See the pdf below Ministry of Health, Labour カジノ ゲーム 無料elfareExternal site: a new window will open
4-3 Employment Agreement Ministry of Health, Labour カジノ ゲーム 無料elfareExternal site: a new window will open
4-5 Notification of Agreement on Overtime work Working on Holidays Ministry of Health,
Labour カジノ ゲーム 無料elfareExternal site: a new window will open
4-6 The Model Rules of EmploymentExternal site: a new window will open See "The Model Rules of Employment" Ministry of Health,
Labour カジノ ゲーム 無料elfareExternal site: a new window will open
4-9 Notification of Acquisition of Employment Insurance Qualification Ministry of Health,
Labour カジノ ゲーム 無料elfarePDFファイル(外部サイトへ、新しいウィンドウで開きます)(3.2MB)
4-9 Application to Enroll in Employees' Health Insurance / Employees' Pension InsuranceExternal site: a new window will open See "Application form" Japan Pension ServicesExternal site: a new window will open
4-9 Labor insurance Estimated insurance premiums / Increased estimated insurance premiums / Final insurance premiums Declaration Ministry of Health,
Labour カジノ ゲーム 無料elfarePDFファイル(外部サイトへ、新しいウィンドウで開きます)(3.2MB)
4-9 Basic amount for calculation of monthly remuneration of person insured Health insurance カジノ ゲーム 無料mployees' pension insurance Insurance
Application to enroll in Employees' Pension Insurance for insured persons aged 70 and older
Japan Pension ServicesExternal site: a new window will open
4-9 Report of Dependents (change)External site: a new window will open See "Report form" under "Coverage of Your Dependents" section. Japan Pension ServicesExternal site: a new window will open
4-9 Notification of カジノ ゲーム 無料stablishment of a Labor Insurance Relationship Ministry of Health, Labour カジノ ゲーム 無料elfarePDFファイル(外部サイトへ、新しいウィンドウで開きます)(3.2MB)
4-9 Notice of establishment of the business place to which employment insurance is applied Ministry of Health,
Labour カジノ ゲーム 無料elfarePDFファイル(外部サイトへ、新しいウィンドウで開きます)(3.2MB)
4-9 Application for Workplace CoverageExternal site: a new window will open See "Application form" Japan Pension ServicesExternal site: a new window will open
4-9 Declaration of Tax Exemption for Salaried Employees (Change)External site: a new window will open Select the desired format from the formats below National Tax AgencyExternal site: a new window will open
4-10 Income Tax Withholding Certificate National Tax AgencyExternal site: a new window will open

Materials listed as ‘Reference’ contain samples of documents regarding registration, visa, taxation, personnel and labor matters that are necessary when a foreign company establishes a corporation or other entity in Japan. These documents are not published by competent authorities and therefore are not official. For those who are going through the official procedures, please obtain the latest official documents from the competent authorities and related bodies or consult a person who specializes in advising on such information and procedures.

The information contained in this documents should be used at the reader’s independent discretion. While JETRO makes every effort to ensure the accuracy of the information it provides, no responsibility is accepted by JETRO for any loss or damage incurred as a result of actions based on the information provided in these documents or provided by カジノ ゲーム 無料xternal links listed on these pages.

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